Electronic Assessment System (EAS)

Requirements Update Form

 

This application is intended to request additions, changes or deletions of EAS assessment requirements.

 

 

Requestor Information

 

Name:

 

      

 

College/Department/Program:

 

      

 

Title/Position:

 

      

 

Building/Room:

 

      

Telephone:

     

 

E-mail Address:

 

     

 

Assessment Requirement and Attributes

New, Change or Delete:

College:

Program:

     

Requirement Title:

     

Requirement Description:

 

 

 

 

 

     

Start term:

     

Link to Courses/Sections:

     

 

 

College/Program Authorization

 

Department Chair:

 

Sign:                                               Print:                                   Date:

 

EAS College Administrator Review:

 

Sign:                                                              Print:                                   Date:

 

College Dean:

 

Sign:                                                              Print:                                   Date:

 

 

Provost’s Office Course Catalog Management

 

Course Catalog Mgt Coordinator:

 

Sign:                                                              Print:                                   Date:

 

 

EAS College Administrator

 

Authorization:

 

 

 

Date Updated:

 

 

 

 

*Note:  When complete, forward original top sheet to Senior Director, Enterprise Applications UC1800 Mail Stop 202

Electronic Assessment System (EAS)

Requirements Detail Form

 

This part of the application is used to define all necessary attributes of the assessment requirement.

 

 

Requirement Assessment Attributes

Requestor Name and Telephone:

                           

Requirement Title:

     

Context Attributes Required:

  No        Yes  (attach description)

Student Artifact Required:

  No        Yes      Maximum number of upload attempts permitted:   
                                                                                   (enter zero if unlimited)
Assessment Dimensions (list short

names and attach descriptions):

Dimension

Assessment Metrics

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 (attach complete list and associated assessment metric groups if more than twelve dimensions for assessment)
Assessment Dimensions Metrics

If applicable, describe for each dimension the metric definitions.  See page three for examples.  Attach additional sheets if necessary.

Dimension

Metric Definitions

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EAS College Administrator

 

Authorization:

 

 

 

Date Updated:

 

 

 

 

 

 

 

*Note:  When complete, forward page two of original form to the college EAS administrator

Electronic Assessment System (EAS)
 
Requirements Form Instructions

 

Welcome to the Electronic Assessment System.  Using EAS you will be able to assess performance of programs and/or students.  Students will submit documents to the web-based system as part of, or in addition to, their normal academic coursework for specific courses and sections defined by this form.  Instructors and, optionally, external assessors will evaluate students’ work and enter those evaluations into EAS.  The body of the submissions and evaluations then becomes the basis for multidimensional reporting and analysis for program-, college-, or University-wide assessment purposes.

 

The proper completion of this EAS form is the first step in implementing the assessment needs for your specific program.  If you have any questions regarding EAS or this form please contact your college’s EAS administrator for assistance.

 

Requirements Update Form

Use this page to define the basics of your assessment needs.  Include the title or name of your requirement, its description (you will probably need to attach the description, as most requirement descriptions are lengthy), and the courses to which you want this requirement associated.  Use this form also to change or delete existing EAS requirements.  Once you have defined your requirement, associated it with courses, and completed the detail form, submit your assessment request to your department chair and college dean for approval.  Your EAS administrator will assist you with the completion of this form and will review it for completeness and accuracy before you submit it to your dean.  After approval by the dean your requirement will be entered into the appropriate academic databases.  Refer to the EAS requirement timeline for all necessary deadlines for submission of this form.

 

Requirements Detail Form

On this page you will describe the details of your assessment requirement: what dimensions you will use for assessment; what metrics (scale) you will use, and optionally what the metric definitions are for each dimension.  For example, a writing sample may be assessed on the dimensions of Focus and Purpose (did the paper address the topic), Organization (did the paper have a coherent framework for the paper—an introduction, thesis, supporting arguments, and a conclusion), and Language/Style (did the paper use language appropriate for the target audience).  You will probably want to use a paragraph to explain to your students and instructors each assessment dimension.  Your assessment metrics (for example, Unsatisfactory, Satisfactory, and Proficient) can be defined individually for each assessment dimension.  For example, the definition of “proficient” will be different for Organization and for Language/Style.  Provide those definitions in the area provided, or else generic definitions will be used.  A predefined list of metric scales is provided; if one of these does not meet your needs contact your EAS administrator.

 

Also on this page you will see options for allowing multiple submissions (called artifacts in EAS) by students (note that mistaken uploads can always be undone, and you should not take that into account when deciding the maximum number of attempts), and for context attributes for the requirement.  Context attributes are questions the student will answer that relate to the requirement being completed.  An example of a context attribute would be (for a field teaching experience requirement) in what type of school environment was the field experience located: urban, suburban, or rural.  You can have any number of context attributes of varying type (checkbox, text input, or multiple choice) for your requirement.  Context attributes are optional.  Contact your EAS administrator for examples of context attributes in EAS and how they can be associated with requirements.

 

Requirements Timeline

The following timeline ensures that course and assessment requirements are completed according to customer service best practices (i.e. don’t change requirements on students after they have registered for the class).

§         One year prior to the start of the term: Programs and colleges decide what they intend to assess, what possible metrics will be used for assessment, and what possible courses will be associated with the assessment requirements.

§         Nine months prior to the start of the term: Department chairs start the EAS requirement creation process in conjunction with their colleges’ EAS administrators.  The process will be completed before the following milestone.

§         Six months prior to the start of the term (beginning of early registration): Courses associated with the new requirement are flagged as assessment-related.  Changes are due to the college EAS administrator two weeks prior to the start of early registration.  The details of the assessment requirements do not need to be finalized, but the courses to which the requirements are associated must be final by this date to allow system administrators adequate time to update the systems.

§         One month prior to the start of the term: Finalized assessment requirements are entered into EAS.